Many sources of data are PDF files. There are online services to convert data tables from PDF to spreadsheet; for example, or DocsZone.If such services are not working for you, there is also a conversion process that involves moving the data first into Word and then into Excel. These are the steps you will need to take.To illustrate these steps, Table 10 from the European Economy Statistical Annex is used.
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This shows economic growth rates for all 27 EU countries plus the USA and Japan (see ) Step 1: Open the relevant PDF file and select and copy tableThe first page of Table 10 from the Spring 2007 version of the European Economy Statistical Annex is shown below.To copy the table, click on Select and click and drag the cursor to highlight the whole table. Then press Ctrl C (to copy this). Step 2: Copy this into Word and convert to a tableOpen a new Word document and paste the copied text by pressing Ctrl V. This should look as follows:Now convert this into a table by highlighting it all (you can easily do this by pressing Ctrl A) and selecting Table Convert Text to Table. A dialogue box will pop up and under Separate Text at, you should select Other and click in the little box next to it; delete what is there and type in a space.
Compare Spreadsheets for Excel from MAPILab. On the Compare Spreadsheets for Excel web-site you will find an excellent description of the main function of the plug-in: automatic comparison of Excel worksheets and visual presentation of their differences. The usage of the add-in is illustrated by the practical example of comparing two price-lists for different months. Don’t waste any more hours in Microsoft Excel doing things manually. There are many ways to use Excel formulas to decrease the amount of time you spend in Excel and increase the accuracy of your data and your reports. The SUM formula does exactly what you would expect. It allows you to add 2.
Press OK.A table will appear (poorly formatted) which will be all highlighted. While still highlighted, copy this by pressing Ctrl C. Step 3: Paste this into ExcelOpen a new blank Excel document. The first cell should be highlighted.
Click in this cell and past in the table you have copied from Word. To do this, simply press Ctrl V. This will give you a table similar to that below.Step 4: Manipulating the Excel tableYou will now need to do a little manipulation. It will help if you have an Insert Row and a Delete Row icon in your toolbar at the top.First ensure that the columns are correctly aligned. In the above, row 5 is one cell too far to the left. To rectify this, click in cell A5 (currently labelled BE). Then click on Insert Cells Shift Cells Right and then OK.
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This will move all the entries in row 5 one column to the right.Next delete unwanted rows, by selecting the row (click on the row number in the left-hand column) and then pressing the delete row icon ( ). In the above table you will probably want to delete rows 1, 2, 3, 4, 6 and 7. If you want to work out average inflation rates over the period 1961 to 2008, you will also want to delete all except rows 5, 8, 9, 20, 31 and 40. Step 5: Working out average inflation for the whole periodInsert a row below the final row of figures. Select the second cell of that row, click on the icon and in the right-hand panel select AVERAGE and press OK and OK again.
This will give the average of that column. You can change the number of decimal places by clicking on the same cell again and selecting Format Cells Number and then choosing the number of decimal places.When this is done, click on this cell again and copy it by pressing Ctrl C. Then simply use the right arrow key to go from one cell to the next, each time pressing Ctrl V. This will give the average for each respective column.(Thanks to David Allen of the University of the West of England for suggesting this method.). 1446650 reads.
How to convert files to PDF onlineUpdated: 2 September, 2019Docs.Zone provides a fast and convenient way of converting files in a number of popular formats to PDF. This online PDF converter saves you the trouble of finding, downloading and installing specialized software on your computer and allows you to access its features from anywhere in the world. Compatible with all popular browsers, Docs.Zone combines the functionality of a PDF converter, a PDF merge tool, a web page grabber, and even enables users to convert PDF files to Word and Excel documents.
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